Forms and Resources

Employee Relations and Compliance

Performance Evaluation

APC Performance Evaluation

To be used only for Unit 4 (APC) staff employees.
C99/E99/UAPD/SUPA Performance Evaluation

To be used for all other Staff not represented under APC, CSUEU, Teamsters.
CSUEU Performance Evaluation

CSUEU Units 2, 5, 7, & 9
MPP Performance Evaluation
Performance Evaluation Action Verbs
Teamsters Performance Evaluation

To be used only for Unit 6 (Teamsters) staff employees.

Diversity and Non-Discrimination

Discrimination Claim Form

Employment Services

Recruitment

Applicant Authorization and Release Form

Applicant release of employment information for reference checks.
Recruitment Report

Summary of recruitment activity to be completed and approved before a job offer is made.
Reference Check Certification Form

CSU Policy HR 2015-08.11.A.3 requires Sonoma State University to contact current and former employers to verify a candidate's work history and skills prior to making a final offer of employment.
Unconscious Bias and Confidentiality Agreement

Must be signed by each member of a staff/mpp search advisory committee and returned to Human Resources.

Staff Transactions

Classification Review Request

For represented employees.
Emergency Hire and Short Term Appointment Application for Staff Employment

For Emergency Hire positions, Short Term appointments, Special Consultants, and Casual Workers. An online application is required for all positions posted on the Sonoma State University Job Opportunities page.
In-Range Progression Review Request

For represented employees.
Labor Cost Distribution

Required to change the distribution of labor cost for an existing appointment.
MPP Position Description

MPP Position description template.
Personnel Action Form (PAF)

Must be completed to make changes to an employee’s position including emergency hire, reclassification, pay increase, reappointment, reassignment, time base change, etc.
Staff Position Description

Staff Position description template.

Special Consultants

Special Consultant Agreement Form

All state non-faculty employees (current CSU, former CSU, or other state agency) must be paid as a Staff Special Consultant (4660 or 4662). Please review the Special Consultant Processing Guidelines for applicable non-faculty employment.
Special Consultant Processing Guidelines

Student Assistant Employment

Application for Student Employment

Required for all new student assistants. To be submitted to hiring department.
Student Assistant Evaluation

Optional evaluation form to be used to document requested pay increases or as a tool to provide feedback on performance.
Student Assistant Job Description
Student Employment Form (SEF)

Must be completed to make changes to a student assistant’s employment including hire, salary change, etc.

Volunteers

Non-Faculty Volunteer Appointment Checklist
Non-Faculty Volunteer Form
Parent Consent Form

Volunteer release form for minors
Volunteer Background Check Form

Background check authorization form

Associated Students

Associated Students Professional Staff Employment Application

Other

Independent Contractor Review Form

The Independent Contractor Review (ICR) must be approved by HR prior to work being performed. An approved ICR must be submitted at the time of eReq.
Outside Employment Form

Must be completed by MPP pursuant to Section 42740 of Title 5, California Code of Regulations.
Outside Employment Form for Executive Employees

Must be completed by Executive employees (President and VPs) pursuant to Section 42740 of Title 5, California Code of Regulations.
POI System Access Request Form
Request for Live Scan Service Form
Sonoma State Acronym Guide

This guide is provided as a resource to help members of our campus community determine what commonly used acronyms on campus stand for.
UAW 4123 Enrollment Form

Payroll and Benefits

Vouchers for Processing Payment

Digital Student Assistant, Instructional Student Assistant, and Hourly/Intermittent Payroll Voucher
Overtime Reporting - Authorization for Extra Hours Worked
Staff Special Consultant Voucher
Staff Special Consultant Voucher Process Flow

Leaves of Absence

Catastrophic Leave Donation Form
Employee Rights and Responsibilities Under FMLA Poster
Medical Certification for Employees Form
Medical Certification for Family Members Form
Notice B: "Family Care and Medical Leave and Pregnancy Disability Leave"
Request for Leave of Absence Form
Return to Work Certification

Tuition Waiver

CSU Application Fee Reimbursement Request
Dependent Tuition Waiver Transfer Application
Faculty and Staff Tuition Waiver Application
Individual Career Development Plan form
Work Related Enrollment Request

Absences

Absence Report
Funeral and/or Bereavement Leave Request Form
Plus/Minus, Shift, and ADO Attendance Tracking Worksheet

For alternate work schedules
Report of Absence Without Pay (Notice of Dock)

Benefits

2024 Summary of Benefits and Coverage Notice
Benefit Enrollment/Change Worksheet
Domestic Partner Tax Dependent Certification Form
HCRA/DCRA Enrollment Form
New Hire Benefit Eligibility Under the Affordable Care Act (ACA)
Temporary Staff and Faculty Benefit Summary Information
The Standard New Enrollment and Change Form
VSP Computer Vision Glasses Confirmation Form
VSP Request for Reimbursement Form
VSP Vision Care Premier Enrollment Form

ADA Accommodations

Authorization Form
Reasonable Accommodation Request Form
Verification of Disability Form

Direct Deposit

Direct Deposit - Cancellation Only
Direct Deposit - Enroll/Change

This link will take you to the Business Process Guide for registering and establishing (or changing) your Direct Deposit for payroll warrants through the State of California.

Worker’s Compensation

Employee Claim for Workers' Compensation Benefits Form (DWC-1)
Employee Designation of Physician Form
Supervisor's Report of a Work Related Injury/Illness

Retiree Benefits

CSU Retiree Voluntary Vision Program Enrollment Form
Retiree Dental Enrollment Change Request Form

Other

403(b) SRP Salary Reduction Request Form
CalPERS Special Power of Attorney
Designation of Person(s) Authorized to Receive Warrants

Payroll Changes

Determining your "take-home" Pay or net amount after taxes and deductions
Employee Action Request (EAR)

Changing your address, name, or withholdings. 
Withholdings Change via Cal Employee Connect

This link will take you to the CEC Withholdings Change User Guide which outlines the functionality of the Withholdings Change form available via Cal Employee Connect.