Forms and Resources

Applicant Authorization and Release Form

Applicant release of employment information for reference checks.
Recruitment Report

Summary of recruitment activity to be completed and approved before a job offer is made.
Reference Check Certification Form

CSU Policy HR 2015-08.11.A.3 requires Sonoma State University to contact current and former employers to verify a candidate's work history and skills prior to making a final offer of employment.
Unconscious Bias and Confidentiality Agreement

Must be signed by each member of a staff/mpp search advisory committee and returned to Human Resources.

Staff Transactions

Application for Emergency Hire and Short Term Appointment for Staff Employment

For Emergency Hire positions, Short Term appointments, Special Consultants, and Casual Workers. An online application is required for all positions posted on the Sonoma State University Job Opportunities page.
Classification Review Request

For represented employees.
Departing Employee Information Form
In-Range Progression Review Request

For represented employees.
Labor Cost Distribution

Required to change the distribution of labor cost for an existing appointment.
MPP Position Description

MPP Position description template.
Personnel Action Form (PAF)

Must be completed to make changes to an employee’s position including emergency hire, reclassification, pay increase, reappointment, reassignment, time base change, etc.
Staff Position Description

Staff Position description template.

Special Consultant Agreement Form

All state non-faculty employees (current CSU, former CSU, or other state agency) must be paid as a Staff Special Consultant (4660 or 4662). Please review the Special Consultant Processing Guidelines for applicable non-faculty employment.
Special Consultant Processing Guidelines

Application for Student Employment

Required for all new student assistants. To be submitted to hiring department.
Student Assistant Evaluation

Optional evaluation form to be used to document requested pay increases or as a tool to provide feedback on performance.
Student Assistant Job Description
Student Employment Form (SEF)

Must be completed to make changes to a student assistant’s employment including hire, salary change, etc.

Independent Contractor Review Form

The Independent Contractor Review (ICR) must be approved by HR prior to work being performed. An approved ICR must be submitted at the time of eReq.
Outside Employment Form

Must be completed by MPP pursuant to Section 42740 of Title 5, California Code of Regulations.
Outside Employment Form for Executive Employees

Must be completed by Executive employees (President and VPs) pursuant to Section 42740 of Title 5, California Code of Regulations.
POI System Access Request Form
Request for Live Scan Service Form
Sonoma State Acronym Guide

This guide is provided as a resource to help members of our campus community determine what commonly used acronyms on campus stand for.
UAW 4123 Enrollment Form

Direct Deposit - Cancellation Only
Direct Deposit - Enroll/Change

This link will take you to the Business Process Guide for registering and establishing (or changing) your Direct Deposit for payroll warrants through the State of California.

Employee Action Request (EAR)

Changing your address, name, or withholdings.
Paycheck Calculator feature through Cal Employee Connect

This link will take you to the CEC Paycheck Calculator User Guide which outlines the functionality of the Paycheck Calculator tool available via Cal Employee Connect.
Withholdings Change via Cal Employee Connect

This link will take you to the CEC Withholdings Change User Guide which outlines the functionality of the Withholdings Change form available via Cal Employee Connect.