Forms and Resources

CSU Policy HR 2015-08.11.A.3 requires Sonoma State University to contact current and former employers to verify a candidate's work history and skills prior to making a final offer of employment.

Unconscious Bias and Confidentiality Agreement

Must be signed by all members of a staff recruitment search committee and returned to Human Resources.

Staff Transactions

Classification Review Request

For represented employees.

Emergency Hire and Short Term Appointment Application for Staff Employment

For Emergency Hire positions, Short Term appointments, Special Consultants, and Casual Workers. An online application is required for all positions posted on the Sonoma State University Job Opportunities page.

In-Range Progression Review Request

For represented employees.

Labor Cost Distribution

Required to change the distribution of labor cost for an existing appointment.

MPP Position Description

MPP Position description template.

Personnel Action Form (PAF)

Must be completed to make changes to an employee’s position including emergency hire, reclassification, pay increase, reappointment, reassignment, time base change, etc.

Staff Position Description

Staff Position description template.

Special Consultants

Special Consultant Agreement Form

All state employees (current CSU, former CSU, or other state agency) must be paid as a Special Consultant (4660).

Special Consultant Processing Guidelines

Student Assistant Employment

Application for Student Employment

Required for all new student assistants. To be submitted to hiring department.

Student Assistant Evaluation

Optional evaluation form to be used to document requested pay increases or as a tool to provide feedback on performance.

Student Assistant Job Description

Student Employment Form (SEF)

Must be completed to make changes to a student assistant’s employment including hire, salary change, etc.

Volunteers

Non-Faculty Volunteer Appointment Checklist

Non-Faculty Volunteer Form

Parent Consent Form

Volunteer release form for minors

Volunteer Background Check Form

Background check authorization form

The Independent Contractor Review (ICR) must be approved by HR prior to work being performed. An approved ICR must be submitted at the time of eReq.

Outside Employment Form

Must be completed by MPP pursuant to Section 42740 of Title 5, California Code of Regulations.

Outside Employment Form for Executive Employees

Must be completed by Executive employees (President and VPs) pursuant to Section 42740 of Title 5, California Code of Regulations.

POI System Access Request Form

Request for Live Scan Service Form

Sonoma State Acronym Guide

This guide is provided as a resource to help members of our campus community determine what commonly used acronyms on campus stand for.

UAW 4123 Enrollment Form

Payroll and Benefits

Vouchers for Processing Payment

Digital Student Assistant, Instructional Student Assistant, and Hourly/Intermittent Payroll Voucher

Overtime Reporting - Authorization for Extra Hours Worked

Staff Special Consultant Voucher

Staff Special Consultant Voucher Process Flow

Leaves of Absence

Catastrophic Leave Donation Form

Employee Rights and Responsibilities Under FMLA Poster

Medical Certification for Employees Form

Medical Certification for Family Members Form

Notice B: "Family Care and Medical Leave and Pregnancy Disability Leave"

Request for Leave of Absence Form

Return to Work Certification

Tuition Waiver

CSU Application Fee Reimbursement Request

Dependent Tuition Waiver Transfer Application

Faculty and Staff Tuition Waiver Application

Individual Career Development Plan form

Absences

Absence Report

Funeral and/or Bereavement Request Form

Plus/Minus, Shift, and ADO Attendance Tracking Worksheet

For alternate work schedules

Report of Absence Without Pay (Notice of Dock)

Benefits

2023 Health Care and Insurance Monthly Premium Rate Chart

2023 Summary of Benefits and Coverage Notice

Benefit Enrollment/Change Worksheet

Domestic Partner Tax Dependent Certification Form

HCRA/DCRA Enrollment Form

New Hire Benefit Eligibility Under the Affordable Care Act (ACA)

Temporary Staff and Faculty Benefit Summary Information

The Standard New Enrollment and Change Form

VSP Computer Vision Glasses Confirmation Form

VSP Request for Reimbursement Form

VSP Vision Care Premier Enrollment Form

ADA Accommodations

Authorization Form

Reasonable Accommodation Request Form

Verification of Disability Form

Direct Deposit

Direct Deposit - Cancellation Only

Direct Deposit - Enroll/Change

This link will take you to the Business Process Guide for registering and establishing (or changing) your Direct Deposit for payroll warrants through the State of California.